CPCA Board Meeting April 4, 2015, Bracken residence, 9:30am
Members present: Glen Baumback, Garry Gray, Kevin Hughes, Mike Lelek, Bruce Littke, Bonnie Semeschuk, Paul Roggeman, Lori Watt, Valerie Bracken
Members Absent: Brett Lamore, Jim Waddell, Carleen Hamdon
Garry called meeting to Order at 9:35am.
Val took minutes in Carleen’s absence.
Review and Approval of Minutes: Garry motioned to approve minutes of Feb 15th meeting. Glenn 2nd. Carried.
Budget items requiring discussion:
- Paddles; Bruce and Glen looked into number of paddles needed for community. Glen confirmed that we owe the Raes 6 sets of paddles to be replaced this year. Bruce looked into pricing and anything decent will be around $100. Confirmed we will need 8 sets kayak paddles (6 for Raes and 2 extra) and no stand up paddles this year. $800 in budget for paddles.
- Paddle Board Tethers; Mike and Kevin suggested that we get 2 tethers for the paddleboards and it was agreed to add $100 to budget.
- Beach Contract; Val was excused from discussion and vote due to her husband (Kelly Bracken) entering a bid. Paul Roggeman presented bids and Garrett Merz was awarded the beach contract at $8,000. Paul will notify.
- Beach Stairs; stairs by canoe rack will create a safer access to water as it’s a very rocky bank. This item will stay in 2015 budget.
- Signs; Lori presented a couple of options for signs and it was agreed that a changeable sandwich board would work best. Tennis Court sign that Lori drafted up looks great and $300 in budget will cover signs.
- Paid Member placards/stickers; discussed members in good standing stickers for windows and everyone liked the idea. Suggestion was made as well for car mirror hangers to use as parking pass at beach. Lori will get us samples and we will carry $300 in budget. Val will also post paid members on website.
- Beach Fence; Fence committee will discuss a presentation for community following board meeting today. We are adding fence to budget whether it’s passed or not at Special Meeting.
- Sprinkler Box; Discussed running sprinkler line to box on exterior of pump house building at beach to access timer without having to gain access to inside of building. Add to budget for installation of exterior timer box. Kevin agreed to take on responsibility.
- Directors Insurance; Discussion was had about risk and volunteering for a board that didn’t carry directors insurance. We will continue with Director Insurance.
- Weed Control & Fertilizing; Glen received pricing from professional in Cranbrook to safely control weeds around tennis courts and parking lots as well as fertilizing grass on beach. Fertilizing will be removed from beach contract and we will get done professionally along with weed control.
Bonnie indicated that the 2015 budget is currently in a $3000 deficit; however, we budgeted for amortization of fence and budgeted for security in case the fence isn’t approved. One of those items will go away, and depending on vote, we will end up with a surplus of $5000 (no security) or $1000 (no fence).
Fees will remain the same for 2015.
Bonnie motioned for approval of the 2015 Columere Park Community Association Budget. Bruce 2nd and all were in favor. Motion carried.
Bruce asked about going ahead and purchasing the paddles so that we have them for the season. Bonnie suggested the money is in the account to purchase them now and they will be removed from 2015 budget.
Easter Hunt; Carleen sent an email to let us know that Kaitlyn Williams will be running the Easter egg hunt at beach at 11am on Sunday. Lori Watt and her son Nolan are helping.
Community BBQ Date; set for Aug 22 and AGM same day at 10am
Barn Dance Date; Val will speak to Bob Coy about best date for this.
Beach Cleanup Date; set for Saturday, July 11th at 10am.
Suggestion Policy; Mike has a draft and will send out via email. Val will post on website.
Review of first draft of newsletter; Garry will make suggested changes and send a revision back to the board.
Special Meeting; Set date for Sunday, May 17th at 11:00 am. Board will meet prior at 9:30am.
We investigated the anti-spam legislation and it was confirmed that we have implied consent from community members for sending information via email.
Paul thought that we might have outstanding lease payments for common area. Garry and Paul will look at any outstanding leases with Raes and RDEK for Beach, tennis courts, parking lots, etc.
Meeting adjourned at 11:05am.