CPCA August 1, 2015 Board Meeting
Location; Baumback Residence
Board Members present; Glenn Baumback, Carleen Hamdon, Kevin Hughes, Brett Lamore, Mike Lelek, Bruce Littke, Bonnie Semeschuk, Paul Roggeman, Lori Watt
Members Absent; Jim Waddell, Valerie Bracken
Glenn called meeting to order at 9:30am.
Minutes from May 17 meeting approved
Financials; Bonnie reported that the financials are in line with previous years, the dues collection to date results in a write off of approximately $6000 (30 lots), very similar to previous years. The increase in dues to $200 two years ago has not affected collections. More dues may be collected at BBQ. Expenses are coming in on budget. Insurance is $40 less per month thanks to Paul reviewing with agent.
Security report; Paul reported that Valley Hawk daytime security is turning away 5-6 groups/day. They are being directed to the Columbia Park on the east side of the lake. To date there have been no reports on evening security, evidence that the security is an effective deterrent to groups gathering on the beach after 11 pm.
BSSC Report to Board;
Present; Mark Thomas, Garth Atkinson, Dave Rae, Ron Routledge
The BSSC submitted a very detailed and informative report to the board, the board was appreciative of the time and effort put forth for the safety of the community. The committee outlined the top risks faced by the CPCA with regards to the beach area including drowning and pedestrian/train collision. Their recommended solutions to these risk factors included installing a zig zag 4 foot high funnel fence on east and west side of the pedestrian crossing, improving sight lines (particularly for small children) on both sides of tracks for vehicle and pedestrian crossings by modifying existing fencing and trimming shrubbery, and improving signage to name a few. A copy of the report in full is on the website.
Dave Rae reported that CP is working on a safety implementation plan for our crossings, and they will inform the Rae’s what they have decided to do once the decision has been made. CP will only deal with the landowners, and will be making the decisions unilaterally.
A lengthy discussion ensued as information was shared between the Rae’s, the committee, and the board, as to the competing interests we are dealing with; CP Rail, the CPCA, and the Landowners (Rae’s), to determine how best to move forward.
The board’s determined course of action was to first have a discussion with Dave about the proposed recommendations of the committee, as all decisions pertaining to the beach must have their consent as landowners. Glenn volunteered to have this discussion with Dave, and also ask him if he would like to provide an update at the AGM. Following that discussion and if both parties are in favor, Bruce made a motion to proceed in the fall with the investigation of costs pertaining to the recommendations of the BSSC, and Mike seconded, carried.
- Technology & Infrastructure Working Group Memo
- CPCA BSSC Interim Report July 2015
- Technology & Infrastructure Working Group Technical Report
RDEK collection of dues; this item has been tabled by the RDEK for consideration at their 2017 strategic priorities meeting, as they have too great a number of priorities for 2016. This initiative was undertaken by the CPCA to facilitate the collection of dues thereby relieving pressure on volunteers of the community. Mike agreed to update the community as to the status of this issue at the AGM.
BBQ Aug 22 review; Jim was not present at meeting, all board members present, other than Carleen and Bonnie, said they would be available to help at BBQ.
Speaker System for AGM; Glenn will inquire to Garry about the microphone and speakers that have been previously used at the AGM, and supplement any additional equipment required (as Garry may have previously used personal equipment). Bonnie motioned a $500 expenditure if Glenn has to purchase additional equipment, Paul seconded. Paul will call Bob Coy to arrange Barn for 10am August 22nd.
Dog area stairs; it was discussed at beach cleanup that the area previously designated for the beach stairs be left as is in order to drag Kayaks up and down the beach, and some rocks will be put in place in a circular path beyond for stairs. This project will be given to Chris Rae, most likely in the fall, when he has time available.
Board Members for 2015/16; there will be a need for up to 7 new directors for 2015/16. The board requires a minimum of 6 directors, of which at least 50% must be non-residents.
Kayak Paddles; it was reported there are spare sets for the Kayaks in the shed, Kevin will put out additional paddles to replace lost or damaged ones. It was decided that based on the misuse of the kayaks and paddleboards, the board will not replace them as they deteriorate and need to be taken out of inventory. As well, the board would like to put this on the agenda for the AGM to remind members to treat equipment as if it were their own, and replace on the racks after use.
Old boats on dog beach; There are some old boats on the dog beach that have been unmoved for years and it was decided this will be an agenda item for the AGM.
Website suggestion submissions; Bruce reported that there have only been two submissions to the website suggestion box, one regarding information to an event, and the other some positive feedback to the board, thank you!
Dues for owners of second lot; a discussion ensued regarding the dues assessed to owners of a second lot, should they pay full dues on each lot, some sort of reduction for the second lot, or only dues for the lot they have built on. It was mentioned that there is a benefit to the property owner in the increased resale value of the lots derived from the upkeep of the beach and tennis courts. There is a substantial increase to property value for every lot or property in the community derived from the maintenance of these community areas. Due to time constraints this discussion was tabled for another meeting with the future board.
Only paid members have a voice at the AGM; it was determined that the Board will inquire before a question is raised at the meeting, that the inquirer is a paid member of the community. No comments or questions will be entertained by nonmembers.
Meeting adjourned at 11:28 am.